Category Archives for sales tax

If You (or Your Clients) Have Customers in New York, Listen Up

Sales Tax in the Empire State Just Got Worse

New York just (January 15, 2019) posted a notice on their website that they’ve had an economic nexus law all along. And, guess what? It’s been effective ever since the Wayfair decision was announced.

Here’s what they said on their website: On June 21, 2018, the United States Supreme Court ruling in South Dakota v. Wayfair (138 S.Ct. 2080 [2018]) eliminated the prohibition on a state imposing sales tax collection responsibilities on businesses that have no physical presence in that state. Due to this ruling, certain existing provisions in the New York State Tax Law that define a sales tax vendor immediately became effective. Businesses that fall within this definition and make taxable sales in New York State are required to collect and remit New York State and local sales tax.

What’s a Vendor?

The term vendor includes a person who regularly or systematically solicits business in New York State by any means and by reason thereof makes taxable sales of tangible personal property to persons in the state. A person is presumed to be regularly or systematically soliciting business in the state if, for the immediately preceding four sales tax quarters:

  • the cumulative total of the person’s gross receipts from sales of tangible personal property delivered into the state exceeded $300,000, and
  • such person made more than 100 sales of tangible personal property delivered in the state.

Notice the NY test is NOT and Either/Or test like it is in most other states. In NY , your client must have more than $300K in sales AND more than 100 transactions. That’s one slightly good thing about NY compared to other states.

Here’s what NY says businesses should do next:

Therefore, a business that has no physical presence in New York State but meets the requirements outlined above must register as a New York State vendor. Such business is required to register as a vendor immediately if it has not already done so…

https://www.tax.ny.gov/pubs_and_bulls/publications/sales/nexus.htm

That’s It! No Grace Period…

Most states allowed some grace period when they announced their policies vis-a-vis Wayfair. After all, this is a big change and businesses need some time to get their tax collection systems up and running. But not New York. But it gets even worse…

Should Your Client Register Immediately? Maybe Not…

This is where things get a little dicey, as I see it. I know they said that businesses who meet the definition of a “Vendor” as defined above should register immediately, but what about the periods between now and June 21, 2018.

Did You Notice When They Said the Law Became Effective?

Go back up to the first paragraph and notice this: “Due to this ruling (Wayfair), certain existing provisions in the New York State Tax Law that define a sales tax vendor immediately became effective. Wait, the Wayfair decision was effective June 21, 2018, so that means the ‘dormant’ NY statutes would also have become effective as soon as it was constitutionally allowable. And don’t look now, but the Supreme Court does not make prospective-only decisions. As was mentioned in the oral arguments, once the Supreme Court says the commerce clause means X, then it always means X, not just in the future. Statutes can be implemented on a go-forward basis, but interpretations like in the Wayfair case are not time bound. So NY may be looking to impose its economic presence standards back to June 2018, and might not be barred from going back even further.

Would New York Do Such a Thing to Business?

History shows that they will. Absolutely. Look at what they did very publicly to Sprint, My Pillow, and others. And it might not be the sales tax auditors that initiate the actions. It could very well be done by “whistleblowers” anxious to cash in on the 25% bounties offered by the state. They would get the ball rolling and then involve the state’s Attorney General. This could be a nightmare in the making.

For More on This, Check out Our Podcast on the New York Sales Tax Breaking News

Get the link to New York’s site to report fraud HERE

Learn how much a whistleblower can earn HERE..

Find the link for the story on My Pillow HERE.

Find Andy’s article on My Pillow HERE.

Find the story on Sprint HERE.

Find Andy’s story on Sprint HERE.

To get with us for a FREE Strategy Call go 
HERE.

Will Amazon Collect Your State Taxes For You As An FBA Seller?

Maybe They Will… Someday. But Not Today, or Tomorrow, or Yesterday.

South Carolina has announced that they will pursue Amazon directly to force Amazon to collect sales taxes on behalf of Amazon sellers on sales to South Carolina customers. If all states adopted this policy and Amazon simply agreed with it today, it sure would make things easier for Amazon sellers. At least in theory that sounds pretty good. However, there are at least 2 major realities that FBA sellers must face here. First, so far only one or two states have indicated that they may take this approach. Second, and not surprisingly, Amazon has stated that the assessment is without merit and that they will defend themselves vigorously in this matter.

Should Amazon be required by the states to collect sales tax for their FBA sellers? That is an interesting question for theorists and advisors to debate. Nero fiddled while Rome burned. Theorists and pundits can spout their arguments and their theories, but what happens while FBA sellers are getting burned by state tax auditors?

Here’s what you need to know if you sell online through Amazon and utilize FBA:

  •  I feel your pain. I have been an Amazon seller for years and the thought of having to collect sales taxes in all of these different states is PAINFUL. We do understand the frustration. After all, why wont states just let you start sending them money? Why do they make it so difficult to send them money? Why do they make you pay taxes from the past? Or, better yet, why don’t they just have Amazon collect it for you? All of these questions and more have run through my head too. Maybe I should just wait until states agree to force Amazon to collect taxes for me? It’s tempting, I know. But I have to weigh that thought against the thought of paying a sales tax assessment in just one of these states, let alone 5 or 25. That’s not to mention the cost of hiring an attorney to fight the one or 25 states that audit me. So, I take a pragmatic and conservative approach to this situation.
  •  The sales tax auditors don’t care about the theories — they care about getting money from taxpayers. They really like getting money from out-of- state sellers, especially if it’s easy. Going after online sellers is easy.
  •  States do not act together in a block. Even if it could be successfully argued in one state’s courts that Amazon should be forced to collect the sales tax in that one state, there is nothing that requires another state to change the approach they use in their state. Unless Congress were to pass some kind of specific sales tax law forcing Amazon to collect the taxes, or the Supreme Court were to rule on this issue specifically, this is a battle that would have to be won, state-by- state. You might win in some, but lose in others. In the states where you win, is the decision applied retroactively? What do you do in the states where you lose? This seems like an approach where the only guaranteed winners are the attorneys.
  •  Nothing happens quickly when it comes to state governments and taxation. The same can be said for Congress passing a law like this or the Supreme Court taking a case like this. Again, the theory that Amazon should collect the taxes on behalf of FBA Sellers is nothing new, and it has merit, to be sure. We have always thought that states could take this approach. But unfortunately, that’s not how things are today. Maybe in the next 3 to 5 years, some states will adopt this approach and Amazon will stop fighting it and maybe sales taxes will be easier in some states. Maybe someday, but probably not. I hate to be the bearer of bad news on this, but I’d hate for you to be audited and get even worse news from an auditor.
  •  States have very little incentive to negotiate with online sellers. They really don’t care about individual business owners who have no voting power in their state. Sorry, but that’s how they are. They have the law of the land in their corner. The law of the land is that inventory and independent agents acting in your behalf create nexus. That’s really all they care about. If they find you, then they will audit you. I know that I get 1-3 contacts a day from people who have been found by either WA, CA, PA and now AZ. That’s what’s really happening today. They go back 7 years and assess you for the tax your customers should have paid, plus penalty and interest. The theory that Amazon should have collected this tax means nothing to them.
  •  The new amnesty program is NOT everything FBA sellers may have been hoping for, but it is actually better than we expected. I think it is a great tool in at least the 8 FBA states where no back tax is owed and in some instances perhaps an additional two FBA states that are requiring back taxes. (For the general FBA seller I would ignore the rest of the states participating in the MTC amnesty as they are either not FBA states or there is a better option available.) I never thought the program would come together and I certainly didn’t expect states like TX and FL offering total amnesty. However I am glad this program is available for those sellers that qualify.

Rather than collecting tax for you, we believe it more likely that Amazon will begin forcing sellers to prove they are registered to collect tax in either certain states or all states. This is the policy Amazon adopted when the United Kingdom passed laws stating that if the marketplace sellers do not collect taxes then the marketplace is responsible for collecting the taxes. So rather than begin collecting taxes on behalf of FBA sellers in the UK, Amazon sent a letter to all of it’s third- party sellers saying if they did not submit proof that they were registered to collect the UK value added tax (VAT) by October 27th 2017, then those sellers would be prohibited shipping inventory to the EU markets.

The states of MN and WA have passed recent legislation concerning marketplaces. Contrary to what is being said about these statutes, sellers are not relieved of their responsibility to collect and remit tax. MN actually says that the marketplace is responsible for collecting the tax, unless the retailer is registered, and that the marketplace can require the retailer to be registered as a condition of doing business. Rather than collecting the tax in MN we believe Amazon will require registration of their sellers as they have done in the UK.

In WA we see a different twist that allows Amazon not to collect the tax for FBA sellers. Amazon does not have to collect the tax for sellers who have a physical presence in WA. Since WA considers having inventory in an Amazon warehouse to be nexus creating, most FBA sellers will have a physical presence in WA and will therefore be required to collect the tax in WA.

Although we can’t predict the future, we expect to see more states follow the MN & WA model rather than taking the approach that SC has. It is the path of least resistance for the states and states are more likely to get the revenue they believe they are losing without having protracted legal battles.

As a firm, we have focused exclusively on state taxes, primarily sales tax since our founding 25 years ago. During that time, we have helped thousands of companies from all around the world with their US sales taxes. We learned long ago that the time to be aggressive is when you are being audited. The time to be conservative is when you are doing tax planning. The risk of taking a position contrary to the state’s position is much too expensive as many FBA sellers are currently finding out to their dismay. The amnesty is a tool for planning how to move forward.

We take a pragmatic view and try to limit our client’s exposure by using the tools at hand such as the amnesty. Like it or not states are finding sellers in ever growing numbers. Trying to change the system may be laudable, but it can be a very long and expensive process with only the attorneys, and not you, a guaranteed winner.

Theories and opinions will not protect you from these states, but the amnesty program, if used correctly can.


First, Class Actions, and Now Whistleblowers Penalties for Sales Tax Errors May Skyrocket                                  

Isn’t Staying in Business, Keeping the Customer Happy while Earning at least a Modest Profit, Hard Enough Already?

The Greatest Tragedy in Sales Tax
 
If a company even slightly overcharges sales tax to a customer, they run the risk, if there are many such customers, of a possible class action lawsuit. On the other hand, if they even slightly undercharge sales tax, they run the risk of that item being assessed in an audit with possible penalties and interest and paying that assessment out of their own pocket. We call this “The Greatest Tragedy in Sales Tax.” 
 
That’s why it’s always been important to be as accurate as possible in charging the right rates on the right products and services. New developments in New York and Illinois may mean the penalties for undercharging sales tax have just skyrocketed.
 
Troubling Developments in the Sales Tax World 
 
Now, when times are as tough as ever, companies are facing another threat. So-called “whistleblower” lawsuits are being used in Illinois and New York against companies allegedly undercharging sales tax. Illinois and New York are the first states where these whistleblower lawsuits are being filed, and there may be whistleblowers in more states waiting to pounce. Whistleblower lawsuits can cost a bundle both in terms of the actual judgment and of negative publicity. Such was the case with Sprint, which was recently sued by the Attorney General of New York for $300,000,000 of treble damages for allegedly slightly undercharging sales tax to its customers in the state, but the negative publicity stemming from the grand announcement by the A.G. may have led to a precipitous drop in Sprint’s stock price costing perhaps $500,000,000 in market cap. And all of that on top of the audit assessment. We’ll discuss that case in detail and also some even more troubling developments in Illinois. The bottom line?  Whereas in the past (the good old days?) you worried about sales tax audit assessments by the Department of Revenue with penalties and interest, now you have that worry plus treble damages and damaging publicity. 
 
Whistleblowers Not Bad Per Se, But Not Everything is Fraud
 
We’re not against the concept of whistleblowers. States have the laudable goal of eliminating fraud and wasteful spending. They can’t find all of it on their own, so they offer a bounty to people who do find it. We can all agree that when used as most people would assume, as in uncovering Medicare fraud or abuse, that these statutes are beneficial to everyone. We’ve all heard the stories of medicaid and medicare fraud in which companies send in claims for providing services to thousands of people who don’t exist. And we’ve heard of people who file a tax return on behalf of 1000 dead people and claim they each have 10 dependents and have the refunds sent to a bank in the Caribbean somewhere. These are clear cases of fraud that cost the government real money and most reasonable people can agree, this should be eliminated if possible. If the New York Federal Reserve uncovered manipulation of LIBOR, now that would be something to pursue. Uncovering and proving real fraud is real work, but it’s a real benefit to society also.
 
Fining companies who engage in truly fraudulent behavior in the form of trebling the damages seems justifiable. Treble damages can mean some big bucks and will certainly discourage bad behavior. But when the state offers a 25 percent bounty to find it, the urge might — and, in my opinion, has — created a monster. Like all programs where large sums of money are involved and the amount of work is small, the potential to push the envelope in terms of broadening what is called fraud can be extreme. And the sums of money are large while the amount of work needed is small in these sales tax cases. Additionally, fraud cases make great political theater for the A.G., who gets to make the big announcement. The result of this environment is that reasonable judgments on whether and to what extent an item is taxable can be seen as fraud.
 
Charging the Right Tax Should be Easy — In Theory
 
The “easy” answer to this new level of risk is to make sure you charge the correct amount of tax in every situation. Seems simple enough. But as we’ve heard others say: Sales tax isn’t rocket science — it’s not that easy. The taxability of products and services as well as the determination of rates is a moving target. In addition, each state and local taxing jurisdiction, of which there are more than 7,600 in the United States alone, may have their own rates or taxation rules. Sometimes company just make mistakes, but plenty of the time, the answer is just not clear and judgments must be made. As a result of all of this, it’s very common for companies to overcharge sales and use tax on some items and undercharge tax on others.
 
Whistleblower Lawsuits
 
I’m not an attorney nor do I play one on TV, nor do I try to play one in real life. So I’ve had to educate myself on the matter of the False Claims Acts in general. Please don’t assume I’m an expert on legal proceedings; what follows is my understanding, and I’m indebted to several authors who have written articles about these matters, who I will cite where appropriate. 
 
In seeking to eliminate fraud, states have enacted statutes that allow private people to bring civil actions against other people or companies in the state’s name for “defrauding” the state. These actions are referred to as qui tam or “whistleblower.” It’s important to understand that in a qui tam action, the party filing the lawsuit does not have to be the injured party. An attorney can file a lawsuit on behalf of the state, basically because the state is deemed to be the victim. Attorneys don’t even have to do all the work involved of chasing the ambulances or even compete with the other ambulance chasers to convince the victim to hire them. They just circle overhead until they become aware of possible undercharges of sales tax and then pounce. The powerful incentive of bounty fees meshed with the removal of the barrier of needing to find an injured party makes these whistleblower opportunities lucrative indeed — for the attorney and the state. They don’t even have to wait for an accident. They can just watch court cases. Anytime a DOR position is overruled and the result is that companies who followed the DOR are now undercharging tax, here come the lawsuits. Or, even easier still, they need only look for grey areas in the tax law — like dropshipping, taxation of cloud computing, or the taxation of telecom charges, just to name a few — where the laws are either difficult to apply or just barely evolving and where companies are all over the board in terms of how transactions are taxed, and they will find opportunities galore.
 
According to information published by the False Claims Act Legal Center, approximately 28 states, three municipalities, a county, and the District of Columbia have enacted their own False Claims Acts. Many of these statutes follow the federal False Claims Act, which excludes tax fraud. Some of these jurisdictions have false claims laws that apply only to fraud involving Medicaid or other state health care funds. Other jurisdictions have laws that apply to a broad range of state-funded programs. The states we are most concerned about are those that allow whistleblower actions for tax fraud. According to the article, New York’s Qui TamLaw: Jackpot Justice or Creative Tax Tool—or Both?, some of the states to be concerned about are California, Delaware, Florida, Illinois, Indiana, Nevada, New York, Rhode Island, and Texas.  It will be interesting to see how many more states amend their existing statutes to allow for tax fraud in the coming years.
 
A winning lawsuit could potentially involve treble damages. When it comes to sales tax, that means three times the back taxes, penalties, and interest owed plus attorney’s fees. The whistleblower could potentially receive up to 30 percent in certain cases.  This is quite an incentive and the lure of potential hundred-million-dollar-plus settlements in the sales tax arena means companies have to be more careful than ever to charge the correct tax.
 
Walmart Survives Class Action; Whistleblowers Spring to Action
 
We mentioned that businesses with many customers have to be careful not to overcharge taxes even by a little, lest they be the subject of a class action lawsuit. Walmart would be the type of company that would have to be very careful with something like this because of their deep pockets. It’s interesting, and more than a little ironic that the most recent spate of whistleblower lawsuits in Illinois seems to have had its beginning as a result of a class action lawsuit against Walmart. In 2009, the Illinois Supreme Court decided on a class action lawsuit by the name of KEAN v. WAL-MART STORES, INC. 919 N.E.2d 926 (2009), 235 Ill.2d 351. Kean vs. Walmart was originally filed in 2006. The plaintiff in the case claimed they were improperly charged sales tax on a shipping charge for a purchase on Walmart.com. They based this claim on prior Illinios DOR guidance.  In fact, sales and use regulations promulgated by the Illinois DOR, state that, “If the seller and the buyer agree upon the transportation or delivery charges separately from the selling price of the tangible personal property which is sold, then the cost of the transportation or delivery service is not a part of the ‘selling price’ of the tangible personal property which is sold, but instead is a service charge, separately contracted for, need not be included in the figure upon which the seller computes his Retailers’ Occupation Tax liability. Delivery charges are deemed to be agreed upon separately from the selling price of the tangible personal property being sold so long as the seller requires a separate charge for delivery…” (86ILAC 130.415(d))
Walmart basically claimed that there was no “separately contracted for” delivery option. While they offered different methods of delivery with separate charges, the purchaser on Internet transactions does not have a choice to not have the product delivered. Because delivery was a mandatory condition of the purchase, it could not be separately contacted and was therefore part of the purchase price and taxable.
The case eventually made its way to the Illinois Supreme Court, which ruled in late 2009 in favor of Walmart. In deciding for Walmart, I do not believe the court could have foreseen what the Law of Unintended Consequences had in store. Because the court ruled that Walmart, who had not followed Department guidance, was not overcharging sales tax, then that guidance must be invalid. Enter now the opportunistic, whistleblowing plaintiff’s attorney, circling above in the sky, ready to swoop in on the unsuspecting business. The whistleblower realizes that most companies would likely have followed the DOR’s guidance, and as as result could now be said to be undercharging sales tax. Aha! Fraud Alert! Actually, what really is happening is Aha! Huge Fee Opportunity! So, the Whistleblower sues in behalf of the state of Illinois and nails the “fraudsters.” Nevermind that the “fraudsters” were the ones who were simply following the guidance of Ilinois’ own DOR.
 
These Cases Should be Dismissed
We understand that in qui tam actions, the state usually has a process to dismiss these lawsuits. It has not exercised that right so far. In addition, the Illinois DOR is reviewing the regulation on this issue but as of now has not given any guidance on how to move forward. This illustrates the point of how tough it is to figure out the correct amount of tax when the state can’t even decide themselves how it should be taxed.
 
It is distressing to say the least that a company could be targeted by a whistleblower for not charging tax on something for which even the Illinois DOR doesn’t have the answer, but that is the current state of affairs in Illinois.Your stomach may be already turning, but wait… in some respects, things may be even worse in New York.
New York Whistleblowers
New York has now jumped on the whistleblower bandwagon. On April 19, 2012, the New York Attorney General, filed the first New York Sate whistleblower tax fraud lawsuit against Sprint-Nextel Corp. under the amended New York False Claims Act. The suit alleges that Sprint deliberately under-collected and underpaid millions of dollars in New York state and local sales taxes on flat-rate access charges for wireless calling plans. Sprint disputed the claims, releasing a statement saying the case is “without merit” and on June 14, 2012, asked a judge to dismiss the lawsuit on the grounds the state was attempting to levy taxes on services that are legally excluded from sales tax.
 
The stakes are high. The state claims that the Sprint owes $100,000,000 of back taxes plus penalties and interest. Under the Act, if Sprint is found liable, they would have to pay three times that amount. That is what you call skyrocketing penalties. The whistleblower would score 25 percent of the bounty. In addition to the harsh monetary penalties, there is the negative publicity of being labeled a “fraudster” by the Attorney General. For example, according to news reports on the day of the big announcement made by the the New York A.G. at a celebratory press conference, Sprint’s Stock price dropped almost 5 percent with a hit to its market cap approaching $500,000,000. This is not good news for a company which lost nearly $2.9 billion last year on sales of $33.7 billion.
 
Check out what Ted Barac who writes about Sprint’s Sales Tax Blunder in his investment newsletter and website Seeking Alpha says about Sprint. It reflects much of the popular thinking on this:
 

“The state claims that Sprint did this to achieve a competitive advantage, but I doubt that customers are going to even notice such a marginal difference in sales taxes and it’s certainly not something that Sprint could advertise and market…  So why would Sprint take such actions when it seems clear that there were questions and grey areas in the tax law? The company didn’t get any extra revenues for themselves and it really offered them no significant competitive advantages. Conversely, as a result of these actions, they are now faced with back taxes, penalties, lawsuits, headline risks, general uncertainty, etc. All things considered, it really seems like an act of very poor judgment.”

 
This is unduly harsh in my opinion, but it comes from a non-tax professional, who doesn’t deal in the grey of state and local sales and use tax on a daily basis. But this is evidence of the damage that can be caused to a company’s reputation and public perception when a state Attorney General makes a grand announcement to a fawning press corps. Companies making tax judgments on grey areas of the law are being labeled fraudsters and tax cheats. It’s sobering.
 
To add insult to injury, because of the stock market price drop (which came on the heels of the A.G.’s press conference) Sprint’s Officers and directors have been sued by a Louisiana pension fund for a breach of fiduciary responsibility and for failing to oversee the company and subjecting it to a huge liability. 
 
Last but not least, the stakes may also have been raised for attorneys, CPAs, and others who may be termed co-conspirators if it can be shown that they have assisted in the development of the “tax avoidance strategy” or the filing of returns if they should have known that a return was false but did not because they deliberately ignored or recklessly disregarded the truth of the matter asserted. These provisions of the law make clear that intentional deception or proof of intent to defraud is not required. While no third party has been charged in this case, it is an issue to be noted.   
 
What Happened With Sprint?
 
We don’t have special inside knowledge about Sprint. They are not a client of ours, and if they were, we wouldn’t give away any inside knowledge we had. But we know and understand how these decisions are made inside corporate tax departments, and we have done our own research of documents publicly available in this case. This whole thing with New York and Sprint arises out of a taxability decision made by Sprint several years ago. Sprint came out with a flat-rate calling plan in which you can make all the calls you want for $39.99 a month. Sprint’s internal tax department had to make a determination on how to tax that monthy charge. Under the Mobile Telecommunications Sourcing Act (P.L. 106-252; 4 U.S.C. Secs. 116—126) and under the New York’s Chapter 85 of the Laws of 2002, which effective as of August 2, 2002, wireless carriers were required to collect and pay sales taxes on the entire amount they charge for monthly access calling fees. However, interstate calls separately stated are not taxed.
 
INTERstate calls are not taxable but INTRAstate calls are taxable. In a flat-rate plan, how much of it is interstate vs. intrastate? Should Sprint collect tax on the whole charge each month or just on the portion that’s interstate in nature? And what does it mean for something to be “separately stated?” For example, my cell phone bill (not Sprint) includes detailed records separately identifying each call, interstate and intrastate. Is that enough to meet the “separately stated” requirement?  Would a footnote on the bill saying that 25 percent of the billing is for interstate calls constitute “separately stating” an amount? How should Sprint have done it? Hindsight may be 20/20 in many cases, but I’m not sure even in hindsight one can say for sure how it should have been done. The statute and regulations may seem to be pretty clear that lump sum billing is taxable, but there must have been some other support for Sprint choosing to tax it at 75 percent instead. I can only guess what factored into the decision. Some commentators have said that maybe they should have gotten a ruling from the New York DOR before proceeding. But how did that help companies in Illinois, when the courts ruled the Illinois DOR’s ruling to be incorrect? No one is surprised that New York would want to tax the whole charge if any part of it was intrastate in nature, but just because a person at the New York DOR says it’s taxable, that’s not always the final answer, as tax professionals know. That’s just one answer — it’s an important answer, no doubt, but not necessarily the only or maybe even the correct answer. 
 
Was this a Mistake or Judgment Error or Neither?
 
Companies and their advisors make mistakes. Sometimes we just miss things. But this situation can’t be a simple mistake because they are taxing 75 percent of the charges. A mistake could be taxing 100 percent, or none of it, but not 75 percent. Therefore, some consideration, at some level, must have been given to how to tax it. Maybe they were worried about class action lawsuits. It’s certainly a valid concern that if Sprint taxed the whole thing, a class-action attorney would sue them for overcharging tax by arguing that Sprint was, in fact, separately stating interstate calls by detailing them on their customer invoices. Seems like a stretch, but it could have been one of their concerns. Or, it could have been something else that convinced them to tax it at 75 percent. I certainly do not know, but I do know for sure that this is not fraud.
 
I feel confident the tax department just wanted to get the answer right and charge their customers correctly. It appears they did some analysis of actual phone calling data by people on those plans. Evidently they found that approximately 25 percent of the calls made were interstate. So they made the decision to charge tax on 75 percent of the $40 per month charge. Does that sound so bad? Does that seem like fraud? 
 
If you’re the Attorney General, eager to make a splashy announcement, or an attorney looking to score big fees, a company can be made to look pretty sinister. When the initial press conference was called by the NY A.G. and Sprint was assailed for its “fraudulent” actions, much of the press seemed negative toward the company. Notwithstanding the views of many other commentators on this, I have my own take on what happened here, and I come down on the side of Sprint and Sprint’s tax department. I see it much differently. And I emphasize we have no inside knowledge on this, but does making what I would call a good faith effort to tax your customers correctly under New York’s different laws, regulations, court cases, administrative decisions, and policies (which many times themselves conflict) constitute fraud? If this is fraud, then every tax professional in the U.S. that is called upon to make a judgment on how to tax transactions are in on it too. 
 
Keep in mind that Sprint made a decision to charge its customers less tax. By doing so, Sprint took on the risk of having to pay that tax themselves out of their own pocket later on if it was ultimately held that the total charge is taxable. There’s no allegation in this case that Sprint kept any of the money they charged to the customer, only that they didn’t charge their customers enough. One way to look at this is that the New York Attorney General apparently doesn’t think New Yorkers pay enough tax on their phone bills, and is suing Sprint in order to force them to collect more tax from New Yorkers. There’s no fraud in the sense that Sprint taxed people and put that money in its own pocket, but there’s got to be fraud somehow, right? They had to come up with something, or there’s no big announcement and no fat bounty fee. 
 
So How is Sprint Committing Fraud Then?
 
To prove fraud here, the Attorney General had to twist this into a “scheme” in which Sprint made a conscious and deliberate decision to undercharge the tax. Maybe not to enrich themselves on the actual taxes, but to give themselves a competitive advantage against the other carriers. Now that is a stretch! And by the way, just how much tax are we talking about here to each customer each month? Even that’s not an easy answer, but let’s talk in round figures. Let’s say the combined state and local rate in New York is 8 percent. That means that the tax on the monthly fee would be $3.20 if Sprint taxed it in total. But they only taxed 75 percent, so they collected $2.40 instead, or $0.80, less per customer per month under their so-called “scheme.” I find it hard to believe that the $0.80 less a month gives them a competitive advantage. In fact, I think it’s outright ridiculous. I can’t imagine a scenario where a marketing department would even make a pitch that a $0.80 cents per month would give them a competitive advantage. And certainly no tax department would go out on such a limb and expose their company to such a risk on their own. The Attorney General’s argument is ridiculously weak — it would be laughable if the consequences weren’t so dire.
 
When everyone was coming out with these plans basically at the same time, how did Sprint know exactly how their competitors would tax it? Did Sprint even advertise that their taxes were lower than their competitors? How critical is it to a prospective wireless customer what rate of tax they will be charged? Do people even think about that when looking at wireless carriers? Don’t most customers focus on coverage, roll-over minutes, equipment offered, and other services? How in the world is this fraud?
 
Taxation is Tough for Everyone, Especially Telecom Providers
 
The New York State Public Service Commission website page lists all the taxes and other fees that apply to telecom providers. If you’re the Sprint tax department you not only have to decide how much of the monthly call volume is interstate in nature, but which taxes and other fees apply and which of those they owe out their own pocket and which they must collect from their customers. Here’s a list of the taxes and fees applicable to telecom providers in NY: 
  • State and local sales tax,
  • Federal excise tax,
  • E911 surcharge,
  • Public safety communications surcharge,
  • Municipal surcharge,
  • New York State gross revenue tax surcharge,
  • FCC subscriber line charge (SLC) 2, 
  • Federal universal service fund recovery charge,
  • MTA tax surcharge,
  • Local number portability surcharge (LNP),
  • New York City franchise fee,
  • and more!
Can we give the telecom providers a break here? Rocket scientists are welcome to weigh in. Just complying with the laws is nearly impossible. When laws change and judgments have to be made as to whether a given charge is taxable in part or in whole, isn’t it possible that fraud is not involved even if the judgment is later deemed to be incorrect? 
 
Keep in mind that this is just one state. Every other state requires a similar, but distinctly baffling array of taxes of telecom companies. I can imagine that when this calling plan came out from the marketing department. The Sprint tax department had to scramble to figure out how it should be taxed all over the nation, wherever it was offered. I’m willing also to bet that at the time the plan was offered, the law wasn’t crystal clear in every jurisdiction, including New York. So, it’s very easy to understand how they came to this conclusion. I’m not saying whether I agree or disagree with their conclusion, but I can see how they got there.
 
Every Other Carrier in N.Y. is Vulnerable Here
 
According to the A.G., all the other big cell carriers were or are taxing these calling plans 100 percent. If the A.G. wins this lawsuit, the carriers may not be at risk on this specific issue, but because of the complexity of telecom taxation, other issues where they are at risk of undertaxing customers are bound to exist. But on a more ironic twist, let’s say that Sprint is able to fight back and win a court decision that they taxed it correctly in the first place. Then, suddenly, all of the other carriers are at risk to class action lawsuits for overcharging the tax. Is this good for encouraging rational tax policy that reasonable, law-abiding companies can follow? 
 
How to Minimize the Risks
 
So what do we recommend on how to avoid these type of lawsuits against your company? Good question. I guess the best we can say is, be extra careful. We all have to be careful to charge the right rate of tax on the right items. Some ways we can increase our diligence are:

 

  1. Education – A big part of being diligent is to continuously educate ourselves. Sales tax is not static and neither should our knowledge base be. We should also be vigilant in watching for important court cases and how they may affect what we do.
  2. Don’t Assume – Your normal CPA is probably very knowledgeable when it comes to income taxes and other issues that affect your business. However multi-state sales tax issues are complex and many CPAs often do not have the bandwidth to stay abreast of all the changes. Ask your CPA how comfortable they are with multi-state issues and what they do to keep themselves educated. The same goes for your employees. Make sure they are staying current.
  3. Be Agile – Once changes are spotted we have to be agile enough to implement the necessary adjustments in a timely fashion.
  4. Be Proactive – The attitude of “we have always done it this way and have never had any problems” should be banished from our organizations’ mindsets. We don’t have to experience the problem ourselves prior initiating adjustments to how we operate.
  5. Utilize Third Parties – There are a handful of firms that concentrate on sales tax. At  Peisner Johnson and Company, we focus entirely on state and local tax issues.
The merits of the different state False Claims Acts and whether they create unnecessary litigation when it comes to tax issues can be debated. Our position is firmly on the side of the taxpayer. In Illinois we believe that the Act clearly creates unnecessary litigation. In New York, although much remains to be discovered, we believe the fraud action to be far too drastic an option. Sprint and New York would have ultimately worked out their differences either voluntarily or in court. However, at least for the time being, qui tam or whistleblower lawsuits are potential sales tax nightmares that need to be taken seriously.

Our Prayer to Lawmakers
As it currently stands, it seems like companies take great risks if they mistakenly overcharge the tax because of class action lawsuits. But at least in Illinois and New York — and maybe in more states as time moves on — companies may be in even worse shape if they undercharge the tax because of the whistleblower and fraud lawsuits they may face. We hope that as this issue comes up more frequently, lawmakers will step in to change these false claims acts and leave the enforcement of the tax laws with the various Departments of Revenue. Generally, Departments of Revenue have done a creditable job over the years of developing policy, training taxpayers, and enforcing the law. Remedies for disputing how the laws are interpreted are well-developed and widely used. Companies have a realistic expectation that they will be treated fairly by Departments of Revenue. Although the system is far from flawless, the system works quite well, overall. As for fraud, there are provisions for dealing with sales tax fraudsters. Fraud does occur when it comes to sales tax, but it usually involves knowingly collecting tax and not remitting it. Fraud should not include a scenario where a company relies on a DOR’s written policy and does not collect tax, or when a company makes a reasonable judgment that part or all of a given service it provides is not taxable. We hope that lawmakers will act to change these false claims laws such that these unnecessary and ridiculously punitive provisions of treble damages are removed. We hope that lawmakers will remove the bounty fees being paid to uninjured attorneys. We do not advocate underpaying or overpaying tax, but we know it happens for a variety of reasons most of which never involve a scintilla of fraud.  

New chart: Sales Tax VDAs by State

Voluntary disclosure agreements are a useful way to mitigate past liabilities while becoming compliant for sales tax purposes. Nearly every state offers a VDA program for sales tax, and if you qualify and take advantage, it could save quite the headache. One of the challenges is that VDA programs vary widely by state, and keeping up with the changes and variations between the states is a handful.

In the state of Texas for example, a VDA will waive all penalties and interest associated with any back taxes you may owe, and they will limit themselves to a four-year look-back period. Hawaii, however, will waive penalties but will require a 10-year look-back period and no interest waiver.

Oklahoma offers a VDA program with a three-year look-back, and the department will also grant a full penalty waiver and will reduce the interest by half. Compare that with the state of Iowa, whose look-back period is dependent on the amount of time your business has been operating in the state and can be up to five years, while offering a penalty waiver with no interest waiver.

In addition to what they offer, states vary in their requirements to qualify for a VDA. The state of California for example, will only enter into a VDA with a taxpayer if they have not been contacted by the state or any of its offices, and the taxpayer cannot be under audit.

Contrast this position with Maine’s VDA, where taxpayers who have been contacted by the state are not automatically disqualified from the program unless they are under a criminal investigation.

Because of the variations between states, tracking down this information would be incredibly time consuming. To save you from the hassle we have composed a chart detailing the differences between the state VDA programs. This is not meant to be exhaustive, but it can give you some helpful information on how best to proceed in your situation. If you would like a copy of the chart, just let us know.

Peisner Johnson & Company Turns 20

Twenty years ago today, Jerry Peisner and Andy Johnson formed Peisner Johnson & Company with a clear mission: Solve clients’ state tax problems. 
As the newest member of the PJCo team, I’d like to wish Jerry, Andy, and the rest of the team a happy 20th anniversary! Congratulations, Team, and here’s to many more years of continued excellence!

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