14 Sep 2023
10 min read

Top 6 Benefits of Sales Tax Outsourcing

Do you dread working with sales tax? Are the complexities of filing and remitting taxes causing you to pull your hair out? Do you wish there was an easier way to ensure your business complies with all applicable laws and regulations? If so, then sales tax outsourcing could be your perfect solution! Sales tax outsourcing […]
sales tax outsourcing
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Do you dread working with sales tax? Are the complexities of filing and remitting taxes causing you to pull your hair out? Do you wish there was an easier way to ensure your business complies with all applicable laws and regulations? If so, then sales tax outsourcing could be your perfect solution!

Sales tax outsourcing offers many advantages, allowing companies to save time and money while ensuring compliance with all applicable tax laws. Keep reading to learn about the top six benefits of sales tax outsourcing!

What is Sales Tax Outsourcing?

Sales tax outsourcing is like having a VIP backstage pass for your business, ensuring hassle-free tax filings. It's akin to hiring a skilled navigator who effortlessly guides you through the intricate maze of sales tax laws. Consider a scenario where your business sells designer hats in-store in Kansas and online to customers nationwide.

Each state has tax laws, and some vary by city or county! Imagine the daunting task of calculating, filing, and remitting taxes for each jurisdiction. But with sales tax outsourcing, you have a team of experts to handle this headache-inducing task. They stay updated with ever-changing tax laws, calculate your sales taxes across all jurisdictions, file your tax returns, and make payments on your behalf. It's like a hat trick that saves time, money, and sanity! Ready to learn more? Here are the top 6 benefits of sales tax outsourcing:

What is sales tax outsourcing?

1. Time and Cost Efficiency

Outsourced sales tax is one of the most efficient ways to manage tax filing and payments. Instead of spending hours or even days grappling with ever-changing tax laws, you can entrust this task to qualified professionals who deeply understand all relevant regulations. Doing so can save your business valuable time and resources without hiring additional staff or worrying about compliance with sales tax returns. Moreover, you can alleviate concerns about late fees or tax penalties due to incorrect filings, as professionals expertly handle these matters.

For instance, if your business sells designer hats in-store in Kansas and online to customers nationwide, partnering with a sales tax nexus outsourcing company can streamline calculating and filing sales taxes across various jurisdictions. This enhances efficiency and allows you to allocate resources towards other critical aspects of business growth. Managing your sales tax liability can be very complicated.

2. Expertise

Sales tax outsourcing gives you access to the expertise of specialists trained in all aspects of sales tax. This means you can rest assured that your sales tax compliance obligations are correctly filed and that no important details or deadlines are overlooked. The professionals deeply understand ever-changing laws and regulations, so they can help you stay compliant with minimal effort.

Some states require businesses to obtain a sales tax permit or certificate before collecting and remitting taxes. Obtaining these permits can be a complicated process, but with the help of experts, you don't have to worry about it. They will handle all the paperwork so that you can focus on what matters most: growing your business.

3. Accuracy

When it comes to sales tax, accuracy is crucial, and that's where outsourcing can be beneficial. By relying on experts who stay updated on complex regulations and filing requirements in every jurisdiction, you can ensure that your taxes are filed correctly every time. This approach also eliminates the risk of expensive mistakes and penalties from the government.

For instance, if you sell designer hats in multiple states, outsourcing can help you accurately calculate sales taxes for each jurisdiction. The professionals will leverage their knowledge and expertise to ensure precise tax calculations, requiring minimal effort on your part.

4. Increased Cash Flow

Outsourcing your sales tax operations can unlock a world of possibilities for your cash flow. Imagine the weight lifted off your shoulders as you entrust sales tax management to seasoned experts. You will no longer need to worry about the costs of hiring, training, and maintaining an in-house tax team. With accurate and timely tax filing, you can bid farewell to unexpected fines or penalties, safeguarding your bottom line and paving the way for prosperity.

But wait, there's more! Outsourcing providers often wield cutting-edge software that effortlessly streamlines the tax calculation process, saving you even more precious resources. For instance, you're using custom-made software to calculate taxes. You can upgrade it with an outsourcing provider's tax calculation software and enjoy improved accuracy while eliminating manual data entry and tedious calculations.

5. Improved Security

Sales tax is sensitive information, so keeping customer data secure is important. If your business handles customer payment or contact information, you must protect it from unauthorized access. With sales tax outsourcing, you can rest assured that your data is secure.

The experts use state-of-the-art software and encryption protocols to protect customer data from cybercriminals and malicious actors. They also have strict policies to prevent unauthorized access or misuse of customer information. By outsourcing your sales tax operations, you can ensure that customer data remains private and secure.

6. Comprehensive Reporting

Sales tax outsourcing provides detailed reports with comprehensive analytics for easy tracking and monitoring. Your business will clearly understand its sales taxes across various jurisdictions so you can make smarter decisions quickly and effectively. The experts can also provide detailed insights into sales tax trends and help you identify potential areas of improvement.

If you're dealing with fast food sales, an outsourcing provider can help you track sales tax trends over time and compare them to other states. This allows you to identify potential areas of opportunity and make informed decisions about where to focus your efforts.

Factors To Consider When Hiring A Sales Tax Outsourcing Provider

Factors to consider when hiring a sales tax outsourcing provider

Sales tax outsourcing is a great way to save time and money, but it's important to consider some considerations when choosing an outsourcing provider. Here are factors to consider when selecting a sales tax outsourcing provider:

Business Model

Every sales tax outsourcing provider operates differently, and their business model should closely align with your needs. Some providers might specialize in certain industries or operate on a large-scale basis, while others may have a more hands-on, tailored approach. You'll want to choose a provider that understands your industry and can accommodate your specific needs.

If you run a small e-commerce business selling handmade goods, you might benefit more from a provider that offers personalized support and understands the complexities of online sales tax regulations. Conversely, a multinational corporation might require a provider to handle large volumes of transactions and navigate the intricacies of international tax laws. Consider a provider's business model and ensure it fits your company's size, scope, and industry well.

Tax Automation Capability

Tax automation capability is key when selecting a sales tax outsourcing provider. This indicates the provider's ability to automate the process of sales tax calculation, filing, and remittance, leading to increased accuracy and efficiency. It also has the added benefit of reducing human error, which can be costly and detrimental to your company's reputation.

With the rapid advancement of technology, tax automation has become a necessity rather than a luxury. Imagine an online bookstore selling books across states and internationally. Each jurisdiction has different sales and use tax laws, and manually calculating taxes can be a nightmare. A sales tax outsourcing provider with robust tax automation capabilities can navigate these complexities seamlessly and accurately, removing the burden off your shoulders while ensuring compliance and accuracy.

Experience and Expertise

Experience and expertise are essential when selecting a sales tax outsourcing provider. With the ever-evolving nature of sales tax obligations, you'll want to be sure that your chosen provider can keep up with the latest regulations and stay ahead of the curve. Look for providers with experience in your industry or similar ones, as they may be better equipped to handle the complexities of sales tax than others.

It's wise to look for providers with a long track record of success and constantly innovating their services. This indicates the provider is knowledgeable and capable of staying on top of changes in sales tax laws, equipping you with the knowledge and tools needed to remain compliant.

Customer Service

Customer service is an important consideration when outsourcing sales tax operations. Look for tax professionals who offer prompt and professional customer support so you have someone to turn to in case of issues or questions. The provider should be available 24/7 to provide timely assistance should something go awry, as errors can be costly and time-consuming.

A provider's customer service should also be tailored to your specific needs. For instance, an online marketplace selling services and handcrafted items may require a personalized support approach that responds quickly with custom solutions for unique scenarios. In any case, the provider should be reliable and transparent so you can rest assured knowing your sales tax operations are in good hands.


Pricing is also an important factor when selecting a sales tax outsourcing provider. Many providers offer customizable plans that meet your specific needs and budget, so you don't have to pay for services you don't use. Furthermore, some providers may offer discounts or tax exemptions at certain times of the year or for long-term engagements, so be sure to compare your options and find the best fit.

In addition to cost, you'll want to consider any additional fees or charges, such as setup fees or monthly maintenance expenses. This will ensure that there are no hidden costs in the long run and that you get the most bang for your buck.


Security is essential when outsourcing sales tax operations. Your provider should offer secure systems and protocols to protect your customers' data and ensure compliance with industry standards. Look for providers that employ the latest encryption and fraud prevention technologies to keep customer information safe.

A provider's security measures should also cover transaction processing, data storage, and document transfer. With the prevalence of cyber threats today, ensuring your provider has robust security practices is more important than ever.

Ease of Use

Ease of use should also be considered when selecting a sales tax outsourcing provider. After all, you want the system to be as intuitive and simple as possible so your employees can quickly understand and process transactions without too much hassle. A provider with an easy-to-navigate dashboard makes it easy for users to find what they need and perform tasks with minimal effort.

If you run a large organization, consider providers that offer features such as centralized reporting, automatic updates, or customizable dashboards to accommodate the needs of multiple users. These tools can help streamline operations and make life easier for your team.

Integration Capability

Integration capability is key when outsourcing sales tax operations. Look for a provider that offers seamless integrations with other popular systems and sales tax software, such as accounting platforms or e-commerce solutions. This allows you to sync data across your entire network of products and services so you can have real-time visibility into the performance of your business.

Integration capability also eliminates manual data entry, streamlining processes and reducing potential errors. This makes managing your sales tax operations easier without sacrificing accuracy or compliance.

Factors To Avoid When Selecting A Provider

Things to avoid when selecting a provider

Having discussed the benefits of outsourcing sales tax operations, it's also important to know what factors to avoid when selecting a provider. Below are some red flags to watch out for:

Lack of Automation

A lack of automation in a provider's processes can be a significant red flag. In today's fast-paced business environment, manual processes can lead to inefficiencies, errors, and delays, which could result in compliance issues and financial penalties. Imagine running a massive e-commerce platform like Amazon without an automated system for taxable sales.

It would be a logistical nightmare! Each product sold could have different local tax rules depending on the buyer's jurisdiction. Manually tracking and calculating all these transactions would be practically impossible, not to mention the risk of human error. By choosing a provider with robust automation capabilities, you can minimize these risks while enjoying greater efficiency and accuracy in your sales tax operations.

Inadequate Security Measures

In an age where data breaches and cyberattacks are a genuine concern, skimping security measures is like leaving your front door open while on vacation. Do you want to take that risk? I thought not. When outsourcing your sales tax operations, choosing a provider with inadequate security protocols is akin to placing your company's financial health and reputation in a pickpocket's hands.

If you operate an e-commerce store selling high-end electronics, every transaction involves exchanging sensitive customer information, such as credit card numbers or billing addresses. If this data were to fall into the wrong hands due to a security lapse, the financial impact could be catastrophic, not to mention the massive hit your reputation would suffer. Customers trust you with their personal information, and a breach could potentially ruin this trust, repelling existing customers and deterring potential ones.

Poor Customer Service

Customer service is an important consideration when selecting a sales tax outsourcing provider. A reliable customer support team should be able to answer any questions, provide technical assistance, and help resolve issues quickly so your business operations don't suffer. Poor customer service could mean long wait times or incorrect answers, leading to costly compliance errors and financial penalties.

To avoid this, find a provider that offers multiple support channels and can provide help in times of need. A good customer service team should also be able to offer advice on best practices for sales tax compliance and strategies for avoiding costly mistakes.

Limited Versatility

Versatility is key when it comes to sales tax outsourcing providers. A provider's services should be flexible enough to accommodate different types of businesses and scenarios, such as multi-state filing or international tax compliance. It is also important that the provider can scale up or down based on your business needs so you don't pay for services you don't need.

By selecting a provider that offers a wide range of services, you can be sure that your business is well-equipped to handle the ever-evolving world of sales tax compliance. Such providers should also maintain up-to-date information on each jurisdiction's latest rules and regulations, ensuring your operations stay compliant no matter where you're doing business.


Outsourcing sales tax operations can improve efficiency, accuracy, and compliance with minimal effort. However, finding the right provider that meets your needs and offers the features necessary for success is important. When selecting a sales tax outsourcing provider, consider factors such as cost-effectiveness, security protocols in place, ease of use, flexibility in services, and customer service. By avoiding the risks outlined in this article, you can ensure that your organization is making the most of its sales tax operations.

Finding a reliable provider with these features can seem daunting, but there are many reputable providers to choose from. Consulting professionals in the field or conducting research online can help narrow your options and ensure you're selecting the best provider for your organization. With the right sales tax outsourcing partner, you can rest easy knowing that your operations are running smoothly and compliantly.

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